Thank you for agreeing to help encourage and guide our new CSU-Pueblo students as they learn about and connect with our campus and community.
Please complete the following questionnaire to assist us with matching you with an incoming student by no later than August 22nd.
We look forward to seeing you for training on August 29th and at our Match Up BBQ on September 3.
Pack Mentor Program Committee
New Students -
We are so excited to welcome you to CSU-Pueblo and to have your participation in the Pack Mentor Program!
Please complete this application as soon as possible. We will use this information to match you up with a Mentor here on campus.
You must attend a quick orientation/training about the Pack Mentor Program on August 29th (Friday) at 3:00pm in the Hearthwell Lounge in the OUC. And then join us for the Mentor Match Up BBQ at 5pm on September 3rd in the Hearthwell Lounge (OUC) where you will get to meet your mentor!
Please complete this survey by no later than August 29.
This form is required to establish an account on the Colorado State University – Pueblo Financial Reporting System. Please complete the form. Please allow for one week for yoru budget code to be created.
YOU MUST LOG INTO YOUR ORGSYNC ACCOUNT BEFORE COMPLETING THIS FORM.
Working a Concession Stand is a fundraising opportunity for registered StudentOrgs only. Completion of this form will request your StudentOrg to work a concession stand at athletic game for the event and date that you request. You will then be working with Chartwells Dining Services to work the event.
Your Organization will receive 10% of the profits made from the event.
If you have any questions, please contact Patty Witkowsky at 719-549-2677.
Please check the dates your StudentOrg would like to request. You will be working from whole time frame listed and need to have at least the number people working at all times.
How would you like to be apart of the decision making process for SOF funding?
By filling out this form, you have the opportunity to do just that.
A Member-at-Large position on the SOF Grant Committe has opened up for the 2013-2014 school year. Within this position, you will help the Committee decide how funding will be alotted to the Student Organizations who present their SOF Grant Proposals.
The position is voluntary and requires several hours on every other Wednesday beginning September 4th. Each meeting begins at 4:30pm and the time for adjournment will vary based on the number of SOF Grants presented that night.
The application deadline for this position is
August 16, 2013
If you have any additional questions in regard to this position, please contact Kayleen St. Louis, our Student Organization Coordinator (firstname.lastname@example.org)
We look forward to working with you!!
- Student Organization Finance Committee
Student Organizations are permitted and encouraged to sponsor fundraising activities as a means for financing their projects, events, activities, etc. Please refer to the Student Organization Handbook for more information regarding fundraising tips and guidelines. This form is to help expedite the process for Student Organizations to conduct fundraisers.
Student Organizations must follow the guidelines when reaching out to individuals, local merchants, or corporations for donations. This is to ensure sure we do not request funds from the same donors multiple times; if a business is already a corporate sponsor to the University; if a donor has already been asked and has turned down sponsorship; if a tax receipt is needed by the donor; or to make sure we thank the donor for their support.
Please contact SEAL if you have questions about developing fundraising strategies that comply with the University and Foundation policies and procedures prior to soliciting or receiving.
Thank you for your interest in working with OSA. Please sign into OrgSync before you complete this form. If you don't have an OrgSync profile, please create one.
Join the Office of Student Activities Family
Fill out an Application TODAY!
Job opportunities within the Office of Student Activities include:
If you have any questions or concerns, please email us (email@example.com).
Hope to see YOUR Application today and visit with you in the near future!
You Must Sign into Your OrgSync Account before filling this Travel Form.
TRAVEL AND CONDUCT STANDARDS AGREEMENT FORM
Each student participating in an activity sponsored by the University that involves travel must read and agree to the terms of this document and the Student Code of Conduct. You are not only representing yourself, but the University as well. Your behavior will influence the impressions that others have of Colorado State University - Pueblo.
Participants are expected to meet the following conduct standards for the duration of the trip. Students who fail to uphold these standards may be faced with any or all of the following consequences: sanctions imposed by the host institution, Colorado State University – Pueblo’s Office of Student Judicial, and/or dismissal from the program. The decision to terminate a student’s participation will be made by the Colorado State University - Pueblo staff member coordinating the trip.
As a student attendee of a organized StudOrg Travel, I understand and will comply with all leadership conference policies. I have read and understand the conduct standards. I agree to abide by these standards and accept disciplinary consequences if I fail to do so.
The Tech Request Form is to be used by Student Organizations to request in advance any kind of technical support from our office.
The form has to be submitted two weeks before the event or the office will not be able to provide the support needed.
For more information about items available and possible costs, please see http://www.colostate-pueblo.edu/StudentActivities/StudentOrganizations/Pages/Equipment-and-Supplies.aspx
Upon the completion of an event, it is required that you fill out an evaluation form to provide insight into the overall conduction of the event and what steps can be taken to improve upon it if the event is conducted again in the future.
Colorado State University – Pueblo
Student Event Management Policy
CSU-Pueblo seeks to provide a safe and secure environment where a wide array of programs and services are offered to the campus community. The following policy is intended to ensure the safety of all attendees at events that fall under the scope of this policy. Student Engagement and Leadership will coordinate all administrative duties and enforce this Policy. In addition to this policy, all events that fall under this policy must comply with other University, local, state, and federal policies, laws, and regulations.
CSU-Pueblo seeks to provide a safe and secure environment where a wide array of programs and services are offered to the campus community. The following policy is intended to ensure the safety of all event attendees. Student Engagement and Leadership will coordinate all administrative duties and enforce this policy. In addition to this policy, all events must comply with other University, local, state, and federal policies, laws, and regulations.
Policy and Procedure
An event that falls under this policy is any event hosted by a student or group of students (a “Sponsoring Unit”) that is held anywhere on campus (indoor or outdoor) but not in Belmont, Crestone, Culebra, or Greenhorn Hall:
1. Ends after 10pm; or
2. 50 people or more are anticipated to attend in a non-seated environment; or
3. the event is directed to participants less than 18 years of age; or
4. the event includes alcohol.
To host an event, the Sponsoring Unit must submit an Event Request Form to Student Engagement and Leadership (SEAL) a minimum of three (3) weeks prior to the scheduled event date. The request must include a reserved venue confirmation. When SEAL receives the completed Event Request Form, SEAL may convene an Event Logistics Committee that may include the following individuals depending upon the scope of the event:
1. The Director of Student Engagement and Leadership, or designee
2. Representative from Pueblo County Sheriff’s Office at CSU-Pueblo (Sheriff’s Office)
3. Representative from the department/office of the venue where the event will be hosted
4. Representative from campus catering department
5. The Advisor of the Sponsoring Unit or a full-time University faculty or staff member
6. At least one student representative from the sponsoring organization
The Event Logistics Committee, SEAL, and the Sheriff’s Office reserve the right to:
1. Decline an event request based upon administrative discretion;
2. Postpone a scheduled event to a future date;
3. Deny patron entry into an event;
4. End an event early;
5. Deny re-entry to an event;
6. Make alterations to the event request;
7. Conduct a walkthrough of the event location; and
6. Implement event guidelines not included in this policy in instances where safety, risk, and liability issues may arise (e.g., limit capacity, require wrist bands to track capacity, limit non-student guests)
The Event Logistics Committee will approve or deny or make alterations to the event request; discuss safety and security with the Sponsoring Unit; provide wristbands and/or ink markings for events (if applicable).
Specific requirements based on the nature of the event are described below:
For events ending after 10pm:
All events must conclude by 2:00am. A limitation may be placed on the number of non-student guests a student can bring with them to the event.
Security may be required for events ending after 10pm. The Pueblo County Sheriff’s Office at CSU-Pueblo (Sheriff’s Office), or designee, is the only entity permitted to secure an event. Additionally security guards from a university-approved business may be allowed in addition to the Sheriff’s deputies. The number of officers will be determined by the Sheriff’s Office prior to the scheduled date. The ratio of officers to students shall be a minimum of 1:100. A minimum of one (1) officer is required unless approved by the Sheriff’s Office. Any proposed exceptions to security regulations must be appealed or decided by the Director of Student Engagement and Leadership and the Sheriff’s Office.
The Advisor of the Sponsoring Unit or a full-time University faculty or staff member must be present in order for the event to begin, and must remain in attendance for the entire duration of the event, including set-up and tear down.
For events where 50 people or more are anticipated to attend in a non-seated environment:
Security may be required for events where 50 people or more are anticipated to attend in a non-seated environment. The Pueblo County Sheriff’s Office at CSU-Pueblo (Sheriff’s Office), or designee, is the only entity permitted to secure an event. Additionally security guards from a university-approved business may be allowed in addition to the Sheriff’s deputies. The number of officers will be determined by the Sheriff’s Office prior to the scheduled date. The ratio of officers to students shall be a minimum of 1:100. A minimum of one (1) officer is required unless approved by the Sheriff’s Office. Any proposed exceptions to security regulations must be appealed or decided by the Director of Student Engagement and Leadership and the Sheriff’s Office.
For events directed to participants less than 18 years of age:
Participants must have a waiver signed by a parent or guardian permitting their child’s participation in the event. Event staff (students, non-student volunteers, and/or full-time University faculty or staff members) may be required to complete a background check prior to the event. The Advisor of the Sponsoring Unit or a full-time University faculty or staff member must be present in order for the event to begin, and must remain in attendance for the entire duration of the event.
For events including alcohol:
The Sponsoring Unit must abide by the Colorado State University Alcohol and Other Drug Policy and Colorado Alcohol Beverage Commission laws and regulations (http://www.colorado.gov/revenue/liquor). Failure to abide by these policies will result in immediate event termination and/or to other university disciplinary actions.
All event attendees must abide by the following guidelines:
1. Must possess and display upon request a CSU-Pueblo college identification or state issued identification;
2. Must wear a designated wristband or ink marking; and
3. May not be in possession of outside food or beverages
The Sponsoring Unit is required to comply with University, State, and Federal procurement and fiscal policies and procedures. The following are requirements for serving alcohol:
1. Any student sponsored event serving alcohol must have the organization’s advisor or full time CSU-Pueblo faculty/staff member in attendance for the entirety of the event.
2. All student sponsored events serving alcohol must have security in attendance at the event.
3. The Pueblo County Sheriff’s Office at CSU-Pueblo (Sheriff’s Office), or designee, is the only entity permitted to secure an event. Additionally security guards from a university-approved business may be allowed in addition to the Sheriff’s deputies. The number of deputies will be determined by the Sheriff’s Office prior to the scheduled date. The ratio of officers to students shall be a minimum of 1:100. A minimum of one (1) officer is required unless approved by the Sheriff’s Office. Any proposed exceptions to security regulations must be appealed or decided by the Director of Student Engagement and Leadership and the Sheriff’s Office.
4. No individual under the legal drinking age (minimum of 21 years of age), may serve, sell, consume, or possess alcohol on university properties.
5. Non-alcoholic beverages (in addition to water) and food (enough for one serving per expected attendee) must be served at any events at which alcohol is served. Non-alcoholic beverages must be sold at or less than the cost of alcoholic beverages.
6. Alcohol must be purchased through and served by campus catering staff.
7. Alcohol must be served in a confined area (e.g., beer garden) if participants under 21 are in attendance.
8. A “bring-your-own-bottle” event is not permitted.
9. If the event lasts two hours or more, service of alcoholic beverages must stop one-half hour before the close of the event.
10. Fermented malt beverages, malt beverages, vinous and spirituous liquors provided for sale or gratis by registered student organizations, club sports, and Student Engagement and Leadership are only permitted in licensed areas for alcohol consumption. Prior permission must be requested and approved by the Director of Auxiliary Services or designee before the reservation shall be confirmed (see Auxiliary Services for Facilities Confirmation Form).
11. No alcoholic beverages may be served or sold outside the area covered by the University’s liquor license without a special event permit (if outside the OUC or the Thunderbowl) and the permission of the Director of Auxiliary Services who can identify the area. Although the Director or designee may approve the sale of alcohol on campus, only the Colorado Department of Revenue—Liquor Enforcement Division can issue the permit required to sell alcohol in the state of Colorado.
12. A reservation confirmation is required prior to a Special Events Permit being issued by the State of Colorado—Department of Revenue and Liquor Enforcement Division.
13. A Special Events Permit is required when any eligible non-profit organization sells fermented beverages or stronger alcoholic beverages at an event on campus. Application must be submitted to the State no later than 30 days prior to the event, unless exempted by the State licensing authority.
Related Policies and Procedures
Alcohol and Other Drug Policy
The Student Event Management Policy may be reviewed, modified, and approved annually by the Dean of Students and Residence Life in consultation with the Director of Student Engagement and Leadership, the Director of Auxiliary Services, and any other appointed reviewers.
Policy developed in fall 2013 by the following:
Patty Witkowsky, Director of Student Engagement and Leadership
Jessica Boynton, Director of Student Judicial Affairs
Chris Fendrich, Interim Director of Auxiliary Services
Brent Lorenz, Admin Assistant III-Auxiliary Services
Rebecca Gatchel, Alcohol and Other Drug Program
Kelsey Murray, Fraternity and Sorority Life and Leadership Programs Graduate Assistant
Kayleen St. Louis, Student Organizations Graduate Assistant
Policy Approved by:
Dr. Marie Humphrey, Dean of Students and Residence Life
Dr. Paul Orscheln, Vice President-Student Services and Enrollment Management
If you are interested in having Student Engagement and Leadership create a publicity item for your event, please fill this form out. Please give one week for production.
Advertisement Requests must be submitted three (3) weeks in advance of your event.
This form provides an opportunity for your StudOrg Officers to request a personal meeting or presentation with one of our Student Org Team members at a time that is convenient for your membership. Please fill out this form in its entirety so that our Student Org Team can fully answer the questions that you have.
If you have any questions about this form, please contact Student Engagement and Leadership (549-2151).
Please provide Student Engagement and Leadership (SEAL) a breakdown of the travel you attended. This form is intended to provide feedback for SEAL and your Student Org on the value of the travel and its contribution to student life here at CSU-Pueblo.
Please fill out this form to the best of your ability as soon as possible upon returning from the event.